Terms of Service

SmileBooth by HYPERMIND E.E. · TAX ID: EL802834643 · Greece
Effective: May 14, 2026 · Last updated: May 14, 2026

1. Acceptance of Terms

By accessing or using SmileBooth (available at smilebooth.ai and app.smilebooth.ai), you agree to be bound by these Terms of Service ("Terms"). If you are accessing the Service on behalf of a dental clinic or other organization, you represent that you have authority to bind that entity, and "you" refers to that entity.

If you do not agree to these Terms, do not use the Service.

2. Definitions

3. The Service

SmileBooth provides dental clinics with AI-powered smile visualization technology that allows patients to preview cosmetic dental results before treatment. The Service includes:

• Patient-facing smile visualization (selfie → AI render → before/after comparison).
• A clinic dashboard for managing settings, viewing leads, and accessing saved visualizations.
• Optional lead capture and consultation booking functionality.
• QR code deployment for marketing integrations.

The Provider reserves the right to modify, update, or discontinue features of the Service with reasonable notice to Clinics.

4. Clinic Accounts

4.1 Registration

To access the SmileBooth dashboard, a Clinic must register for an account by providing accurate and complete information. The Clinic is responsible for maintaining the confidentiality of its account credentials.

4.2 Account Security

The Clinic is responsible for all activities conducted under its account. You must promptly notify us at hello@smilebooth.ai of any unauthorized use of your account.

4.3 Authorized Users

The Clinic may authorize staff members to access the Service under its account. The Clinic is responsible for ensuring that all authorized users comply with these Terms.

5. Permitted Use & Restrictions

5.1 Permitted Use

The Service is licensed to Clinics for internal business use: presenting AI smile visualizations to patients and prospective patients as a consultative and marketing tool within the Clinic's dental practice.

5.2 Prohibited Use

You may not:

• Use the Service for any unlawful purpose or in violation of applicable law.
• Reverse engineer, decompile, or attempt to extract the source code or AI models underlying the Service.
• Use the Service to train, develop, or improve any competing AI model or product.
• Resell, sublicense, or provide access to the Service to third parties outside your Clinic without our written consent.
• Upload images of individuals without their consent.
• Use the Service to generate, store, or distribute content that is defamatory, discriminatory, or harmful.
• Attempt to circumvent any security, access control, or rate-limiting measures.
• Use automated tools to scrape, harvest, or extract data from the Service.

6. Patient Consent Obligations

Important: Dental clinics are solely responsible for obtaining valid, informed consent from patients before using SmileBooth to capture and process their facial images. This obligation exists independently of and in addition to any consent mechanisms SmileBooth may provide.

Clinics must:

• Inform patients that their photograph will be processed by AI software to generate a smile visualization.
• Disclose that SmileBooth is operated by HYPERMIND E.E., a third-party technology provider.
• Obtain consent prior to initiating the visualization, especially where the patient is a minor or the jurisdiction requires explicit written consent for biometric data.
• Maintain records of consent as required by applicable data protection law.
• Provide patients with access to SmileBooth's Privacy Policy on request.

The Provider is not liable for any failure by the Clinic to obtain lawful patient consent.

7. Intellectual Property

7.1 Provider IP

SmileBooth, including all software, AI models, visual designs, trademarks, and underlying technology, is the exclusive property of HYPERMIND E.E. These Terms do not grant you any ownership interest in the Service. You receive a limited, non-exclusive, non-transferable, revocable license to use the Service during the term of your subscription in accordance with these Terms.

7.2 Clinic & Patient Content

You retain ownership of any content you upload, including patient photographs. By submitting content to the Service, you grant HYPERMIND E.E. a limited, worldwide, royalty-free license to process and use that content solely to provide the Service to you.

7.3 AI Visualizations

AI-generated smile visualizations produced from a patient's photograph are provided to the Clinic and patient for clinical and marketing purposes within the scope of the Service. The Provider retains all rights in the underlying AI model and generation methodology. Visualizations may not be used to train competing AI systems.

7.4 Feedback

If you provide feedback, suggestions, or ideas about the Service, you grant the Provider a perpetual, irrevocable, royalty-free license to use such feedback without obligation or compensation to you.

8. AI Visualization Disclaimer

Not a medical or clinical guarantee. SmileBooth's AI Visualizations are illustrative simulations intended to help patients conceptualize potential cosmetic dental outcomes. They are not clinical assessments, treatment plans, or guarantees of actual results.

Clinics must:

• Clearly communicate to patients that visualizations are approximate and for illustrative purposes only.
• Not represent AI Visualizations as precise or guaranteed outcomes of treatment.
• Ensure that any clinical representation of expected results is made independently by a qualified dental professional, based on individual patient assessment.

The Provider accepts no liability for any patient claims arising from a patient's misunderstanding of an AI Visualization as a clinical guarantee.

9. Subscriptions & Billing

9.1 Plans

SmileBooth is available under a free trial and paid subscription plans. Current plan details are available at smilebooth.ai.

9.2 Payment

Paid subscriptions are billed in advance on the applicable billing cycle. By subscribing, you authorize us (or our payment processor) to charge the payment method on file. All fees are exclusive of applicable taxes (including Greek VAT), which will be added where required.

9.3 Cancellation

You may cancel your subscription at any time. Cancellation takes effect at the end of the current billing period. We do not provide refunds for unused portions of a subscription period, except where required by applicable law.

9.4 Free Trial

Free trials provide full access to the Service for the trial period without charge. No credit card is required during the free trial. After the trial period, continued use requires a paid subscription.

9.5 Changes to Pricing

We may change subscription pricing with at least 30 days' written notice. Continued use after the effective date of a price change constitutes acceptance.

10. Data Processing

The collection and use of personal data through SmileBooth is governed by our Privacy Policy, which is incorporated into these Terms by reference.

Where the Clinic uses SmileBooth to process personal data of its patients, the Clinic acts as the data controller and the Provider acts as data processor. A separate Data Processing Agreement (DPA) is available upon request for Clinics requiring one under GDPR Article 28. Contact privacy@hypermind.io to request a DPA.

11. Confidentiality

Each party agrees to keep confidential any non-public information received from the other party in connection with the Service ("Confidential Information"), and to use it only for the purposes of performing under these Terms. This obligation does not apply to information that is publicly available, independently developed, or required to be disclosed by law.

12. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR UNINTERRUPTED ACCESS.

The Provider does not warrant that:

• The Service will be error-free or available at all times.
• AI Visualizations will accurately depict achievable dental outcomes.
• The Service will meet every specific requirement of the Clinic.

13. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT WILL HYPERMIND E.E. BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR THE SERVICE, INCLUDING LOST PROFITS, LOSS OF DATA, OR LOSS OF GOODWILL.

The Provider's total aggregate liability to any Clinic for any cause whatsoever shall not exceed the total fees paid by that Clinic to the Provider in the twelve (12) months immediately preceding the event giving rise to the claim, or €500, whichever is greater.

14. Indemnification

You agree to indemnify, defend, and hold harmless HYPERMIND E.E. and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or in connection with:

• Your use of the Service in violation of these Terms.
• Your failure to obtain lawful patient consent for image processing.
• Your representations to patients about AI Visualizations that go beyond what these Terms permit.
• Any data breach or privacy violation caused by your actions or omissions.
• Your violation of any applicable law or third-party right.

15. Term & Termination

15.1 Term

These Terms commence on the date you first access the Service and continue until terminated.

15.2 Termination by You

You may terminate your account at any time by cancelling your subscription through the dashboard or contacting us at hello@smilebooth.ai.

15.3 Termination by Us

The Provider may suspend or terminate your access to the Service immediately if:

• You materially breach these Terms and fail to cure the breach within 15 days of written notice.
• You engage in conduct that is illegal, harmful, or damaging to the Provider or other users.
• You fail to pay applicable fees.
• We decide to discontinue the Service (with reasonable advance notice).

15.4 Effect of Termination

Upon termination, your right to use the Service ceases immediately. We will delete your data in accordance with our Privacy Policy retention schedule. Sections 6, 7, 10, 11, 12, 13, 14, and 16 survive termination.

16. Governing Law & Disputes

These Terms are governed by the laws of Greece and applicable European Union law. Any disputes shall be subject to the exclusive jurisdiction of the courts of Athens, Greece, except where mandatory consumer protection laws provide otherwise.

For EU consumers, the European Commission's Online Dispute Resolution platform is available at ec.europa.eu/consumers/odr. Our email for ODR purposes is hello@smilebooth.ai.

17. Amendments

We may update these Terms from time to time. When we make material changes, we will update the "Last Updated" date above and provide notice to registered Clinic accounts by email or in-app notification at least 15 days before the changes take effect. Continued use of the Service after the effective date constitutes acceptance.

18. Miscellaneous

• Entire Agreement: These Terms, together with the Privacy Policy and any applicable subscription order, constitute the entire agreement between you and the Provider regarding the Service.
• Severability: If any provision is found unenforceable, the remaining provisions remain in full force.
• Waiver: Failure to enforce any provision does not constitute a waiver.
• Assignment: You may not assign your rights or obligations under these Terms without our prior written consent. We may assign our rights in connection with a merger or acquisition.
• Force Majeure: Neither party is liable for delays or failures caused by circumstances beyond their reasonable control.
• Language: These Terms are written in English. In the event of any conflict with a translated version, the English version prevails.

19. Contact

HYPERMIND E.E.
Tax ID: EL802834643 · Greece
Product: hello@smilebooth.ai
Privacy: privacy@hypermind.io
Website: hypermind.io